GuardChek / Features / Banned Subject Database
Ban a trespasser at one property and every guard at every post knows. Scan a driver's licence and know in seconds. Arrests and bans, cross-linked. Nothing like it ships as standard on the platforms we compared (July 2026).
Ask any guard who works retail plazas, residential towers or transit-adjacent sites: the same faces come back. The person banned from the north property walks into the south property a week later, and the guard on duty has no way to know. The ban lives in a binder, in an email thread, in the memory of whoever worked that night. That is not a system; that is folklore.
GuardChek's subject database exists because the founder's own sites had exactly this problem. It was built for working guards, then licensed to everyone else.
The database is company-wide: subjects, photos, descriptions, ban details and history in one watch list your whole operation shares. Ban someone at one site tonight and the guard across town sees it on their phone immediately. New guards inherit the full institutional memory on day one instead of learning the regulars the hard way.
The guard app scans the barcode on a driver's licence and auto-fills the identity. No squinting at a card while someone argues, no typing names one-handed at midnight. The scan checks the watch list on the spot: match found, ban details and photo on screen; no match, the interaction is documented and done. Faster for the guard, safer for everyone, and defensible paperwork either way.
GuardChek includes arrest reports in a police-form style, and they cross-link with the subject database: an arrest report can create or attach to a subject record, and a subject's record shows their history across your sites. When police or a client's lawyer asks for the file, you have one coherent story with photos, timestamps and reports, not a shoebox of paper.
Guard software is mostly built by software companies guessing at what sites need. A shared ban list with ID scanning is the kind of feature you only build after your own guards spend a winter dealing with the same three people at four properties. We looked hard at the major platforms while writing our comparison pages and found nothing like it shipped as standard (checked July 2026). For sites with regulars, this feature alone wins the walk-through.
We will build a subject record, scan a licence, and show the cross-linked arrest flow live.
Book a live demoGrowth and Professional (and Enterprise). It pairs with the guard app's licence scanning on those plans. See pricing.
Rules on collecting ID information vary by province and state, and your own counsel should guide your policy. GuardChek gives you the tool plus per-module permissions to control who can scan and view; how you deploy it is governed by your policies and local law.
In your own private instance. Your subject database never shares a system with another company, and for Canadian customers the data stays in Canada.
No. The client portal shows clients their own sites' reports and coverage; the watch list is internal to your operation, gated by per-module permissions.
We checked the major platforms in July 2026 while researching our comparison pages and found no equivalent shipped as a standard feature. See our comparisons for the sourced details.